Add a PropertyIf you haven't already completed the Landlord Onboarding Application then please complete this first. Property Onboarding Step 1 of 10 10% WHY THIS FORM IS IMPORTANTFrom experience, Landlords rarely have all the details in one place. Many are missing important bits of information and so part of the service we provide is to safely store all the information in one place so by completing this form the information will be stored in our database and you will have access to this information whenever you want it. Once you submit this form you will receive a copy of all your answers, once your application is approved you will have your own login to our system to view and update your details. We also require much of this information to meet our regulatory requirements. Letting your property is subject to more than 175 different pieces of legislation, all of which can expose you to varying degrees of risk including financial and criminal fines and convictions. So now more than ever we need this detail to be as up to date and correct as possible. Section A. Landlord/Landlords RepresentativeLandlord Contact Prefix Mr.Mrs.MissMs.Dr.Prof.Rev. First Last Landlord Email Main PhoneSection B. Property DetailsType of PropertyApartment/FlatDetached HouseEnd of Terrace HouseTerrace HouseFarm/Agricultural propertyHouse Multiple Occupancy (HMO)Student ApartmentHotel RoomBungalowCottageWhat floor is the property on?Property To Be RentedThroughout this form this property may be referred to as 'the property', 'this property', or 'your property'. Street Address Town County Postcode What are your rent expectations per month?The market at the time your property is on the market will dictate the actual rent that you can receive. Marketing DocumentsFeel free to upload anything that will help us Market the property such as floor plans, brochures, pictures, sales documents. Drop files here or Section C. Ownership & ManagementDid you buy this property through an affiliated company?If you bought through either Ezytrac, YPC or Gladfish then we will have much of the details about your property and therefore you will not need to duplicate this. However, you will have to sign the agreement at the end of the document. Bought through EzytracBought through Gladfish, YPCBought through a High Street Estate AgentBought through a Online AgentBought through an Investment companyWho owns the property?If you haven't provided this before, please tell us who owns the property, the % ownership, their email, phone. % Ownership should add up to 100%. If % left blank, we will assume that it's Joint Ownership. Click the + sign to add rows.PrefixFirst NameLast name% OwnershipEmailMobile How do you currently manage this property?Currently managed by LandlordCurrently with other AgentTo be managed by Ezytrac, not yet completedWhat is the legal status of the property?ReservedExchangedCompletedExpected Completion date Date Format: DD slash MM slash YYYY When did you become the legal owner of this property?If you have no completed yet, please input the expected completion date. Date Format: DD slash MM slash YYYY What is the current agents name, address, contact?We will arrange to contact them and arrange to move the property across under our management. This may take time and the old agent may impose charges as per there terms and conditions.Upload Existing Terms of BusinessPlease upload your old agents Terms of Business that you have signed. We will read through these and come back with the best plan to bring your property across. We will also create a quick plan of the additional benefits you will receive and the financial and time costs you will save using our service. Save and Continue Later Section D. Council Tax & LicensingWhich council is your property situated in?Which Council Tax band does this property fall within?For Council Tax purposes, all properties have a Council Tax band (A-H in England). The band is based on the property's value on 1 April 1991 (for England).Band ABand BBand CBand DBand EBand FBand GBand HDoes your property require a Selective Landlord Licence or HMO Licence?Selective Landlord Licensing is required of some properties depending on the local council and the area your property is in. House Multiple Occupancy (HMO) regulations apply to all properties where 5 or more people co-habitat in more than a single family. NoYesDon't knowHave you applied for a landlord license?NoYesDon't knowWhat are your licence details?Licence HolderLicence NumberIssue DateExpiry Date Section E. ParkingWhat Parking arrangements are there?NoneGarageOn StreetShared parkingAllocated parking spaceResident permitDrivewayMetered parkingHow many car parking spaces do this property have?Parking detailsAdd anything further with respect to the parking here. Section F. Building Restrictions/ConditionsIs your property in a designated conservation area?NoDon't knowYesIs your property a listed building?NoDon't knowYesListed Building detailsIs the planned HS2 rail link or construction of any other major infrastructure to pass within one mile of this property?NoDon't knowYesInfrastructure detailsPlease provide details of what is going on. Save and Continue Later Section G. Changes To The PropertyHave there been any structural alterations; additions or extensions to the property?NoDon't knowYesHas there been a major repair or replacement to any part of the roof since you purchased the property?NoDon't knowYesStructural Alterations detailsIf 'Yes' please outline the nature of the work.Was Building Control approval obtained?YesNoDon't knowWas planning permission obtained?YesNoDon't knowWas a completion certificate obtained?YesNoDon't knowWas listed building consent obtained?YesNoNot applicableDon't knowIf you answered 'Yes' the relevant documents will need to be supplied to us prior to your property being marketed.Structural PermissionsIf you answered 'No' to one or more of previous 4 questions please outline the reason(s) why. Save and Continue Later Section H. Utilities/ServicesIs there central/partial central heating in your property?If 'Yes' please provide details.NoYesDon't knowWhen was the central/partial central heating system installed? Date Format: DD slash MM slash YYYY Type of Central Heating.Is there a maintenance contract in place for the central/partial central heating system?NoYesDon't knowIf 'Yes' please provide the date of expiry of the contract, if known. Date Format: MM slash DD slash YYYY Has the primary heating system in your property been serviced?If 'Yes' please provide details.NoYesDon't knowPrimary heating system last serviced date? Date Format: MM slash DD slash YYYY Do you have a valid Gas Safety Certificate?The Gas Safety (Installation and Use) Regulations 1998 If you answered 'I don't know' we will need to arrange one prior to letting your property.No, I don't have Gas at the propertyYes, I have an up to date CertificateI don't knowIf 'Yes' when was the Gas Safety Certificate issued? Date Format: MM slash DD slash YYYY Has a Legionella Risk Assessment been carried out at the property?NoYesDon't knowIf 'Yes' when did the Legionella assessment take place? Date Format: MM slash DD slash YYYY Has an 'Electrical installation condition report' been carried out?If you answered 'No' or 'Don't know' we will need to carry out the relevant assessment. Electrical Equipment (Safety) Regulations 1994NoYesDon't knowIf 'Yes' when was the electrical wiring checked? Date Format: MM slash DD slash YYYY Section I. SuppliersPlease indicate which services are connected to the property?Combined Power & Heat SupplierElectricityYesNot connectedTo be connectedElectricity SupplierGas SupplierLiquid Petroleum Gas (LPG)YesNot connectedTo be connectedLPG SupplierWater main or private water supplyYesNot connectedTo be connectedWater SupplierTelephoneYesNot connectedTo be connectedTelephone SupplierCable TV or SatelliteYesNot connectedTo be connectedCable TV/Satillite SupplierBroadband/FibreYes, FibreYes, BroadbandNoTo be connectedBroadband/Fibre SupplierSeptic tankYesNot connectedTo be connectedCesspoolYesNot connectedTo be connectedIf you have a septic tank or cesspool, do you have a maintenance contract in place?YesNoDon't knowIf 'Yes' who is the contract with?Drainage to public sewerYesNot connectedTo be connected Save and Continue Later Section J. Home AutomationDoes the property benefit from any Home Automation features/Installations?YesNoDon't knowPlease describe the home automation features/installations including brands.Section K. Right of AccessHave you had a dispute with your neighbour at this property which has been resolved or is ongoing?NoYesDon't knowHave any of the boundaries of your property been altered within your ownership or (if longer) the last 10 years?NoYesDon't knowIf 'Yes' provide details of dispute with neighbour.If 'Yes' please provide details of alterations of boundaries.Is there a current Application to Alter the Boundaries of your property?NoYesDon't knowDo you have right of access through any neighbouring homes, buildings or land?NoYesDon't knowIf 'Yes' please provide details of Application to Alter Boundaries.If 'Yes' please provide details of your Right of Access.Do any neighbours have right of access through any part of your house, buildings, or land?NoYesDon't knowIs there a public right of way through and/or across your house, buildings or land?NoYesDon't knowIf 'Yes' please provide details of Neighbours Right of Access.If 'Yes' please provide details of Public Right of Way Save and Continue Later Section L. Energy Performance CertificateEnergy Performance Certificate (EPC)*Energy Performance of Buildings (Certificates and Inspections) (England and Wales) Order 2007 If you don't have or it has expired we will need to arrange one for your property before we can market the property.I have an up to date EPC which I will provide.I need an EPC complete, please arrangeI am unsure about this regulation and the requirements...help???What was the date the last EPC was completed? Date Format: MM slash DD slash YYYY What Grade is your EPC?From April 2018, you are legally required to achieve a rating of E or above. If your rating is F or below, you will need to either apply for any exemption or upgrade your property to meet the EPC requirement. We can help you with applying for an exemption or project managing the upgrade of the energy performance of your property.ABCDEFGAs your EPC rating is too low to be able to rent your property out you will be required to We will need to assess the costs of bringing its rating up. This usually includes things like insulation, replacing windows and other major works. Before we embark on this we need to get your property properly assessed and then we can get quotes for how much this is likely to cost. Unfortuantely, until the works is completed and a new EPC completed you cannot let our your property.Section M. Specialist IssuesHas there ever been any preventative work for dry rot, wet rot or damp carried out at your property?NoYesDon't knowHas there ever been any treatment of dry rot, wet rot or damp carried out at your property?NoYesDon't knowIf 'Yes' please provide details of Prevention - Dry Rot, Wet Rot or DampIf 'Yes' please provide details of Treatment Works - Dry Rot, Wet Rot, DampDoes any part of your property contain Asbestos?NoYesDon't knowHas Japanese Knotweed ever grown within the property boundary or close vicinity?NoYesDon't knowIf 'Yes' please provide details of Asbestos.If 'Yes' please provide details of Japanese KnotweedHas the property ever been subject to subsidence?NoYesDon't knowIf 'Yes' please provide details of SubsidenceSection N. GuaranteesAre there any Guarantees or warranties to this property?TypeAs part of our management service, we will endeavour to discover and record all purchase date, brand, serial numbers, guaranteesType of Guarantee/Appliance |Supplier/Brand |Serial No. |Purchase Date Are there any outstanding claims or current applications relating to any of the above? If 'Yes' please provide details.NoYesDon't knowGuarantee Claims/Warranty details Save and Continue Later Section O. Notices Affecting The PropertyHave you received, within the last three (3) years any of the following notices?The owner of a neighbouring property has made a planning application?NoYesDon't knowAny planning application, that could affect the property or the views?NoYesDon't knowNotice informing you that maintenance, repairs or improvements are required to your property?NoYesDon't knowNotices affecting the property, please give details.Section P. Other Issues Affecting The PropertyHas the property been damaged as a result of a storm or fire since you have owned it?If 'Yes' please provide details and advise whether there are any outstanding claims.NoYesDon't knowIs this property subject to an excessive noise or disturbance that a potential tenant should be aware of?NoYesDon't knowDamage/Fire - Details & ClaimsNoise/Disturbance - If 'Yes' please give details.Has there been any flooding at the property since you have owned it?NoYesDon't knowHave you checked the long term flood risk assessment on the gov.uk website?You can go to Flood RiskNoYesDon't knowFlood Details - If 'Yes' please provide detailsFlood Risks -please give details of Flood Risks.Is this property subject to a Green Deal loan or another financed home improvement scheme?NoYesDon't knowGreen Deal - If 'Yes' please give details including any outstanding payments for the renewable devices and any feed in tariffs. Save and Continue Later Section Q. Restrictions/ConsentsIs there currently a mortgage on the property?NoYesBuy To LetHave you obtained consent to rent from your mortgage lender?If 'Yes' please provide details and supply a copy to your letting agent. If 'No' you will need to obtain consent to before we can market your property.YesNoMortgage Consent to Rent DetailsIs there currently a head lease?NoYesDon't knowPlease upload a copy of the Head Lease and any documentsWe need to review these documents to ensure that as your Agent we comply with any conditions set out in these documents. They are usually available from your conveyancer. Drop files here or Have you obtained consent to rent from any head lease?If 'Yes' please provide details of any restrictions and supply a copy to your letting agent/ If 'No' you will need to obtain consent to before we are able to market your property.YesNoHead Lease Restriction DetailsAre any tenants going to be restricted access to any parts of the house, or sub-buildings?(e.g. loft or detached garage) If 'Yes' provide detailsYesNoTenant Access Restriction DetailsDo you plan to or have you arranged for any works to be carried out which may affect the tenant's moving in date or living conditions?If 'Yes' provide details.YesNoArranged Works DetailsWill you allow smokers to tenant your property?As part of the check in and check out, smells will be noted and may form part of the damages that can be credited against the deposit. Not allowing smokers may limit the amount of tenancies available for your property and may void rental guarantees provided. YesNoWill you allow Pet/s as part of each Tenancy?This would only include larger animals such as cats, dogs etc. Fish and smaller animals will not generally be covered by this term. In most cases, we will charge the tenant an additional charge (which forms part of the monthly rent) for having a pet.YesNoAre there any other restrictions that would prevent a specific type of tenant being accepted?YesNoTenant Restriction detailsPlease note that due to the Equality Act 2010 we would not be able to act on your behalf should you be seen to be discriminating against protected characteristics. Characteristics which may be protected are sex, sexual orientation, age, religion or belief, disability, gender reassignment, pregnancy & maternity, and race. You can discriminate against smokers, pets owners, chocolate lovers, Netflix subscribers, classical music lovers, and many other thingsSection R. InsurancesDo you have Buildings insurance?YesNoNot Required, provided through Managing AgentsDo you have Landlords insurance?YesNoDo you have Contents insurance?YesNoIf 'Yes' please provide the type, insurer and policy number.Type |Insurer |Policy No. Save and Continue Later Section S. Furnishings & ChattelsPlease advise what level of furnishing you are planning to rent the property in?UnfurnishedPart FurnishedFully FurnishedServiced Apartment StandardUnfurnishedUnfurnished does not mean leaving the property entirely empty. It is usually expected that curtains, carpets and certain white goods will be included such as fridge/freezer and cooker.Part furnishedPart furnished will usually include curtains, carpets, certain white goods and larger items such as wardrobes (if there isn't already built in storage space in the bedrooms) beds, dining table and chairs.Fully furnishedRenting a property fully furnished is ready to move in. The specifics of what will and will not be included would be down to you (as the landlord) and the tenant to negotiate.Service Apartment StandardThe standard would include everything including household items such as hair dryers, cooking utensils, pots and pans, sheets, pillows, television, everything that you would expect from a Serviced Apartment.Would you like to speak with our Concierge Team?They can provide a full furnishings service including design, selection, installation, replacement and removal.YesNoFurniture and Furnishings (Fire) (Safety) Regulations 1988 amended 1993Furniture and Furnishings (Fire) (Safety) Regulations 1988 amended 1993All the furniture is compliantI will require an inspection to be compliantI am unsure about this regulation and the requirements...help???Please provide a list of Items for the Inventory?If you are purchasing through Ezytrac we will provide this list for the Inventory. TypeColourConditionMonth PurchasedYear Purchased Section T. Additional InformationAre you aware of any other covenants, material issues or information?Anything which relates to the property or has anything occurred which may affect the average consumer's transactional decision. Please describe this issue and any action that has been taken, if applicable. (Disclosure required under the Consumer Protection from Unfair Trading Regulations 2008).Section U. FinancialsWhere to pay the rent?*Same account as other propertiesSplit between LandlordsNew Bank Account belowRental Split TableIf no % of Rent is set out below we will assume equal splits of all amounts. Use the + button to add additional rows.Landlord Name |% of Rent |Bank |Branch Address |Sort Code |Account Number Save and Continue Later DeclarationI/we hereby declare that as the owner (or owner's representative) of this property, I/we have completed this form to the best of my/our knowledge and understand that if I/we have intentionally mislead or omitted any information, which may affect the average consumer's transaction decision, I/we may be liable for prosecution under the Consumer Protection from Unfair Trading Regulations 2008. I/We agree to, as soon as practicable, update Ezytrac of any change in details that you become aware of whilst Ezytrac is managing your property. In completing this form you confirm you have authority to complete it on all owners behalf. Use this form to add a property or complete the details we require for a property. We cannot accept management of a new property until we have all the required details.EmailThis field is for validation purposes and should be left unchanged. Save and Continue Later This iframe contains the logic required to handle Ajax powered Gravity Forms.